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Marketing Services

Looking to reach meeting planners? Need to get your message in the right hands quickly and easily? We can help. With MeetingPlannerLists.com marketing services you will be able to reach the perfect audience, save time and resources, and get a better return on your investment. From custom email lists to design, delivery, and tracking, the team at Meetingplannerlists.com takes care of it all to ensure a successful email campaign.


The process is simple:

1. Determine the target audience for your e-blast.
2. Send us your email design or have our professional design team create something for you.
3. Approve your test email and we take care of the rest.


Why Use MeetingPlannerLists.com?

MeetingPlannerLists.com is the largest online source of meeting and event buyers boasting more than 38,000 total records.

Columbia Books, Inc., in partnership with the Hospitality Sales and Marketing Association International (HSMAI), has created an extensive database of meeting & event buyers that offers much more than just contact information. All records have been enhanced with detailed buyer behavior data that includes the number of meeting attendees, past meeting locations, month’s meetings are held, facility types required, and meeting amenities required. This level of detail means you can hone in quickly on the meeting planners who are the best fit for your facilities!


Email Delivery Service Policy

Full payment is required prior to email transmission and is non-refundable. All information has been obtained from sources believed to be accurate and reliable. Columbia Books, Inc. is not responsible for any errors or omissions nor does Columbia Books, Inc. guarantee the accuracy, quality, completeness, currency, or validity of any information contained in the List. If more than five percent of the email list is undeliverable due to a hard bounce, Columbia Books, Inc. agrees to either replace or reimburse the customer for those email addresses. Columbia Books, Inc. will send the email marketing campaign on the customer’s behalf. The customer may collect email addresses of prospects that respond to the email blast.


Your email delivery service includes the following:

  • Use of custom CBIS email list identified by client
  • Set-up and activation of email using client provided artwork. Design services are available for an additional cost
  • Test email sends for client approval
  • Email sending and delivery to specified lists
  • Open and delivery reporting

Most campaigns can be completed in 2-5 days. However, delays in any of the necessary steps—list building, design, and email approval—can negatively affect the project’s timeframe. A report detailing the open and click through rates will be available 48 hours after campaign deployment. Columbia Books, Inc. has the right to refuse sending an email if the content contains inappropriate material or if the offer is not clearly understood.


The following items are required prior to email sending:

  • HTML (.html or .htm format): please make sure the images are hosted on your end and your physical postal address is present in the creative copy. Our designers can create an HTML version of your email at a rate of $200/hour. The average time to do so is 1–2 hours.
  • Plain text version (.txt or .doc format)
  • Subject Line
  • From Line
  • Suppression file (if applicable) *** A suppression file is a collection of opt-outs from previous email campaigns

Phone and Postal List Rental Policy:

Full payment is required prior to delivery of the List and is non-returnable or non-refundable. All information has been obtained from sources believed to be accurate and reliable but is provided “as is” without warranty of any kind. Columbia Books, Inc. is not responsible for any errors or omissions nor does Columbia Books, Inc. guarantee the accuracy, quality, completeness, currency, or validity of any information contained in the List.

In using the List, Licensee agrees not to duplicate, load into other applications, reproduce or copy the List in any form or by any means, not to transfer, sell, loan or otherwise provide the List to any other person or entity except as necessary to carry out the use for which the List is being licensed (to exclusively promote their own services and products).

In the event, Columbia Books, Inc determines that the List has been used additional times beyond those authorized, the Licensee agrees, once notified to immediately cease, and to pay for those additional usages at the same rate charged under the agreement. The Licensee authorizes Columbia Books, Inc to charge any credit card on file accordingly.